Office Manager and Travel & Expense Coordinator - Onsite Miami
$43,680–$54,080 year
On-siteMiami, Florida, United States
Job Summary
Maintain the Miami office environment by managing supplies, coordinating deliveries, and ensuring meeting spaces are ready for events. Serve as the primary administrator for the corporate travel and expense program, handling Concur account management, booking travel for non-cardholders, and processing credit card transactions through MUFG. Oversee facility vendors, parking access, and employee badge setup while supporting remote executive assistants with scheduling and logistics. Build financial reports, negotiate vendor rates, and deliver training on expense policies. This onsite role supports a leading health IT company that optimizes physician schedules and clinical communication workflows.
Required Qualifications
- Minimum 3+ years of experience as an Office Manager, Travel & Expense Administrator, or similar administrative/operations role
- Experience administering a corporate card program and/or a T&E platform
- Strong organizational, communication, and vendor-management skills
- Ability to work independently and manage multiple, competing priorities
- Comfortable supporting both on-site and remote/hybrid teams
- Tech-savvy, with familiarity in Microsoft 365, Slack, and scheduling platforms
- Experience coordinating travel, meetings, and vendor relationships
- High level of discretion and professionalism when handling sensitive financial and personnel information
Desired Qualifications
- Concur experience strongly preferred
- Experience negotiating corporate rates with vendors a plus
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