Office Manager
$46,800–$50,960 year
On-siteCharleston, West Virginia, United States
Job Summary
Coordinate office operations for the West Virginia Chapter, managing work requests, vendor relationships, and a safe working environment while serving as a liaison for administrative matters. Provide general support to visitors, handle customer inquiries, and oversee records management, travel, and expense processes. Assist with data entry for program rosters, recruit and train unpaid volunteers, and manage distribution of the monthly newsletter and volunteer opportunities. Support Walk and Care programs by updating collateral materials, coordinating logistics, and auditing program data for accuracy. Process mail and revenue in-person and virtually, ensuring timely invoicing and payment.
Required Qualifications
- Associate's degree (or equivalent experience) in business administration, data management or related field
- 3+ years administrative experience
- Strong organizational skills and attention to detail
- Ability to analyze information; to anticipate situations requiring forethought and follow-up with executives and multiple stakeholders; make timely and appropriate decisions
- Ability to work independently and succeed in a growing, fast-paced organization with a collaborative teamwork environment; flexibility and adaptability are essential
- Excellent proofreading skills
- Must be able to communicate effectively with people of diverse backgrounds
- Excellent telephone and in person customer service skills
- Ability to work evenings and weekends (as needed)
- Agreeable to assist at events offsite (as needed)
- Must be able to lift 50 lbs
Desired Qualifications
- Experience with Canva and/or Adobe Creative preferred
- Experience with CRM System such as Convio, Luminate, and/or Personify a plus
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