Office Manager/Administrative Manager
On-siteAtlanta, Georgia, United States
Job Summary
Oversee daily administrative operations, manage office facilities and vendor relationships, and coordinate maintenance, security, and supply logistics. Support executive leadership with scheduling, travel arrangements, and project coordination while developing office policies and operational best practices. Manage onboarding logistics, employee communications, and event planning in collaboration with HR and IT. Coordinate internal meetings, conferences, and document management systems to ensure compliance with regulatory standards. Monitor office budgets, review invoices, and identify cost-saving opportunities across departments. Partner with cross-functional teams including Regulatory Affairs, Quality Assurance, and Supply Chain to align administrative functions with business objectives.
Required Qualifications
- Bachelor's degree in Business Administration, Management, Healthcare Administration, or a related field preferred
- Minimum of 3–5 years of experience in Office Management, Administrative Management, Executive Administration, or Operations Management
- Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment
- Strong organizational, project management, and time management skills
- Excellent verbal and written communication skills with the ability to interact professionally across all organizational levels
- Experience coordinating cross-functional projects and working collaboratively with multiple departments
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and collaboration platforms such as Microsoft Teams, Google Workspace, or similar systems
- Experience managing office vendors, facilities, contracts, purchasing, and administrative budgets
- Strong problem-solving, decision-making, and organizational planning skills
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive business information
- Detail-oriented with strong documentation and recordkeeping abilities
- Self-motivated, proactive, and capable of working independently with minimal supervision
- Experience supporting executive leadership and cross-functional business operations
- Knowledge of office administration best practices, vendor management, facilities coordination, and business process improvement
Desired Qualifications
- Previous experience supporting executive leadership within a biotechnology, medical device, healthcare, pharmaceutical, life sciences, or other regulated industry is strongly preferred
- Experience supporting regulatory, quality, or compliance documentation within an FDA, ISO 13485, MDSAP, CLIA, CAP, or other regulated environment is a plus
- Experience with ERP, procurement, or document management systems is preferred
- Bilingual English and Mandarin is a plus
- Experience working within a biotechnology, diagnostics, medical device, IVD, or healthcare organization is a plus
- Familiarity with FDA regulations, ISO quality systems, and regulated documentation practices is a plus
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.