Office Manager (73111)
On-sitePensacola, Florida, United States
Job Summary
Manage daily office operations and administrative workflows for a commercial specialty contracting branch focused on waterproofing, façade restoration, and building-envelope services. Support Project Managers and field teams with project documentation, scheduling, and communication while preparing contracts, purchase orders, and project files. Assist with billing, invoicing, accounts payable, and collections follow-up, and track employee timecards, payroll information, and job-cost documentation. Coordinate vendor and subcontractor documentation, maintain accurate compliance records, and handle HR administration including onboarding and training coordination. Answer phones, manage correspondence, and order office supplies while ensuring a professional, organized environment. Requires strong organizational skills, proficiency with Microsoft Office, and ability to manage multiple priorities in a fast-paced construction setting. Occasional travel to jobsites may be required.
Required Qualifications
- Strong organizational, communication, and administrative skills
- Ability to manage multiple priorities in a fast-paced construction environment
- Experience supporting project management, operations, accounting, or field teams
- Familiarity with billing, invoicing, purchase orders, payroll, and job-cost documentation
- Proficiency with Microsoft Word, Excel, Outlook, and office management systems
- Strong attention to detail and ability to maintain confidential information
- High school diploma or equivalent
Desired Qualifications
- Construction, commercial services, or specialty contracting experience
- Associate or bachelor's degree
- Minimum of three years of office administration, construction support, or related experience
- Experience with construction accounting or project management software
- Bilingual English and Spanish communication skills
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