Office Management Secretarial Support - Office of EX/GSD
$83,138–$83,138 year
On-siteWashington, District of Columbia, United States or Washington, United States
Job Summary
Manage correspondence, coordinate schedules and meetings, and maintain records while supporting internal and external stakeholders. Answer telephone calls, greet visitors, and refer inquiries to appropriate staff. Schedule appointments, arrange conference rooms via ReserveIT, and prepare meeting briefs for managers. Digitize documents using scanning equipment, route correspondence and cables, and prepare travel orders and reimbursement vouchers through E2 Solutions. Submit time and attendance data via WEB TATEL, order office supplies, and provide logistical support for conferences. Maintain the office management calendar, record meeting minutes, and update SharePoint directories and organization charts. Develop standard operating procedures and ensure accurate documentation for Principals. Compile annual performance appraisal documentation and assist with passport and visa requests. Work onsite in a professional office environment, potentially requiring flexible hours, holidays, and travel.
Required Qualifications
- High school diploma
- Three years of relevant office management experience
- Two-year college degree in Office Management, Business Administration, or other related field
- Two years of office management experience
- Active Secret clearance
- U.S. Citizenship
- Ability to pass a background check
- Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner
- Exceptional verbal and written communication skills
- Excellent organizational, analytical, and problem-solving skills with high-level attention to detail
- Proven ability to multitask and prioritize in a fast past environment with changing priorities
- Adaptable to change and a quick learner
- Self-motivated
- Ability to work well independently
- Ability to work well on a multi-functional team
- Ability to handle sensitive and confidential information appropriately
- Proficient in MS Office
- Proficient in Word
- Proficient in Outlook
- Proficient in PowerPoint
- Proficient in Excel
- Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position
- Ability to establish a productive and professional workspace
- Ability to sit for long periods of time looking at computer screen
- Must be physically and mentally able to perform duties extended periods of time
- Ability to work a flexible schedule which may include holidays
- Ability to travel for business or professional development purposes
- Ability to work hours outside of normal business hours
- Knowledge of establishing travel arrangements via E2 Systems
- Working knowledge of State Department travel policies
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