Office & Facilities Coordinator
$66,706–$100,110 year
On-siteIrvine, California, United States
Job Summary
Maintain a strong on-site presence to proactively support employee experience, identify operational needs, and ensure timely resolution of facility-related issues. Lead routine inspections of company-occupied spaces, coordinate with property management to address building system issues, and oversee the lifecycle of furniture, fixtures, and equipment. Manage breakroom operations, janitorial service delivery, and vendor performance while ensuring availability of workplace support resources. Execute event setup, coordinate space planning initiatives, schedule conference rooms, and manage work orders and invoicing processes. Host quarterly business reviews with vendors to ensure contractual obligations are met. Full-time, onsite role (40 hours/week) at the Irvine, CA location.
Required Qualifications
- Bachelor's degree in related discipline
- up to 2 years' experience
- 4 years' experience in a related field
- no degree
- strong knowledge of Microsoft product suite
- Building Management
- Work order
- budgeting and payment systems
- Experience in facilities operations
- office coordination
- workplace services
- property support
- Strong organizational skills
- attention to details
- ability to manage multiple priorities
- onsite environment
- Ability to troubleshoot facilities
- technology
- workplace issues
- Strong customer service mindset
- focus on employee experience
- communication
- Ability to use basic maintenance tools
- Hammer
- screwdriver
- wrench
- Ability to lift up to 25lbs
- Experience in hospitality
- customer service
- Experience in property management
- Full-time
- onsite role
- 40 hours/week
- not eligible for remote or hybrid work
- operational requirements
- Currently authorized to work in the United States
- without current or future sponsorship
- No OPT
- CPT
- STEM/OPT
- visa sponsorship
Desired Qualifications
- Certification in CPR
- Experience in hospitality
- customer service
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