Office & Executive Assistant
On-siteMilpitas, California, United States
Job Summary
Manage complex calendars, prioritize scheduling requests, and coordinate internal and external meetings. Arrange travel logistics, prepare itineraries, process expense reports, and draft correspondence, presentations, and meeting materials. Oversee day-to-day office operations, manage vendor and maintenance relationships, monitor supplies, and coordinate onsite meetings and company events. Serve as a liaison between executives, internal teams, and partners while ensuring a safe, clean environment. Partner with HR and IT to support onboarding logistics and implement process improvements. Handle sensitive information with discretion and track follow-ups on key initiatives. This fully onsite role in Milpitas requires Monday through Friday presence, stair navigation, and lifting up to 10 pounds.
Required Qualifications
- 3+ years of experience in office management, executive administration, or a similar role
- Previous experience supporting C-level executives in a fast-paced office setting
- Outstanding organizational and multitasking skills with strong attention to detail
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite, Google Workspace, and modern workplace tools
- Ability to handle confidential information with integrity and professionalism
- Positive, proactive attitude and commitment to creating a professional and positive office environment
- This is a fully on-site role requiring a consistent presence in our Milpitas office Monday through Friday
- Ability to navigate stairs and move throughout an office environment throughout the day
- Ability to lift up to 10 pounds, bend, and carry items such as office supplies, corporate materials, or event setups
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