Office Coordinator
$52,000–$81,120 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Greet visitors, clients, and vendors professionally while screening calls, managing mail, and overseeing visitor sign-in and security protocols. Coordinate outgoing shipments, maintain reception and conference room organization, and prepare rooms for meetings. Provide administrative support by managing calendars, scheduling meetings, distributing correspondence, maintaining filing systems, and coordinating travel and expense reports. Assist with onboarding and offboarding, order office supplies, and support internal communications and events. Prepare weekly compliance, utilization, and sales performance reports, identify discrepancies, and communicate issues to managers. Maintain confidentiality and ensure office equipment remains operational.
Required Qualifications
- Bachelor's degree in Business, Accounting, or related discipline
- 4+ years of professional experience in analyst or administrative role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills
- Strong organizational skills and attention to detail
- Professional appearance and demeanor
- Ability to manage confidential information with a high level of discretion
- Current Covid and Flu Vaccination
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