Office Coordinator
$60,000–$65,000 year
HybridNew York City, New York, United States or New York, United States
Job Summary
Coordinate office supply inventory, manage vendor relationships, and order essentials for all Tandym locations. Collect and distribute incoming mail, receive deliveries, and maintain office kitchens and common areas. Serve as the primary liaison with building management, maintain guest lists, and coordinate conference room scheduling. Manage calendars, arrange travel, prepare presentations, and screen incoming calls. Order catering for meetings, create welcome bags, and coordinate logistics for recruiting events and job fairs. Assist with onboarding logistics and track deadlines for time-sensitive projects. This role requires an Associate's to Bachelor's degree, 0–3 years of experience, and proficiency in Microsoft Office Suite. The position operates within a hybrid work model at Tandym Group, offering 401k, medical, dental, vision, and annual incentive trips.
Required Qualifications
- Associate's to Bachelor's Degree preferred
- 0–3 years of experience in Office Administration, Administrative Support, Hospitality, Customer Service, or a related field
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment
- Excellent verbal and written communication skills with a professional and customer-focused demeanor
- Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Proactive, resourceful, and willing to take initiative to solve problems and support the team
- Ability to handle confidential information with professionalism and discretion
- Comfortable performing hands-on office responsibilities, including receiving packages, setting up meeting spaces, stocking supplies, and lifting up to 25 pounds
- A positive, team-oriented attitude and a willingness to jump in wherever needed
- A hospitality mindset with a passion for creating a welcoming, organized, and positive experience for employees, clients, and visitors
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