Office Coordinator
On-siteLansing, Michigan, United States
Job Summary
Coordinate front office operations by handling telephone inquiries, sorting mail, scanning documents, and managing the electronic filing system. Greet, direct, and escort guests while arranging appointments, meetings, and training sessions, including catering, facilities setup, and cleanup. Process incoming and outgoing mail, order supplies, coordinate equipment repairs, and maintain daily office cleanliness. Prepare correspondence, agendas, and reports; update intranet content and contact lists. Support the recruitment process by scheduling interviews and preparing candidate packets. Assist in organizing staff appreciation initiatives and event planning meetings. Maintain confidentiality and ensure timely completion of administrative tasks.
Required Qualifications
- Highschool diploma
- 2+ years of experience operating standard office equipment, including important information technology and software applications as well as office procedures, mail/package management, and data entry
- Highly proficient with Microsoft Office Applications (Outlook, Word, PowerPoint, Excel, Teams, etc)
- Must be able to occasionally stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear
- Must occasionally lift or move office products and supplies, up to 20 pounds
- Working hours are typically Monday through Friday and will include early or late hours due to prescheduled meetings or events
- Lunch break may vary based on front office coverage
- Filling two positions at 25 hours per week each
- First shift: 8 a.m. to 1 p.m. Second Shift: 11a - 5p
- Travel is primarily local during the business day
- Includes travel between Niowave's locations and errands in support of events (guests, trainings, etc requiring food/refreshments)
Desired Qualifications
- Degree/certification in business administration, office management, hospitality, or related field
- 4+ years of experience operating standard office equipment, including important information technology and software applications as well as office procedures, mail/package management, and data entry
- Experience with project coordination and support
- Event coordination
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