Office Coordinator / EA
On-siteCalgary, Alberta, Canada
Job Summary
Provide proactive administrative support to keep the CEO organized, prepared, and focused on priorities by managing the calendar, scheduling, and meeting logistics. Monitor and organize communications, coordinate agendas and follow-ups, and prepare expense reports. Support smooth day-to-day office operations by maintaining inventory of storage rooms and supplies, completing financial scanning and filing, and updating templates. Requires absolute discretion, high-level communication, and adaptability for last-minute changes. Based in Calgary, this role offers 60–70% executive assistance and 30–40% general coordination within a subsurface imaging and analytics team focused on oil & gas and carbon capture solutions.
Required Qualifications
- Absolute Discretion: Proven experience handling sensitive corporate, financial, and personal information with complete confidentiality
- High-Level Communication: Exceptional verbal and written skills; ability to represent the CEO professionally to internal leadership and external partners
- Adaptability: Calm, solution-oriented approach to last-minute changes in travel, scheduling, or priorities
- Detail-Oriented Organization: High precision in managing logistics and financial documentation
- Technical Mastery: Intermediate or higher proficiency in Microsoft Office 365 (Outlook, Teams, Excel, Word)
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