Office Coordinator
$70,000–$70,000 year
On-siteAuckland, Auckland, New Zealand
Job Summary
Coordinate the smooth day-to-day running of the Ellerslie office, including meeting rooms, workspaces, seating plans, and visitor management. Oversee office supplies, procurement, spending, and vendor relationships while managing facilities requests, maintenance, and sustainability initiatives. Administer parking, desk bookings, and workplace systems; support technology and equipment in partnership with IT. Handle employee onboarding, internal communications, and Health & Safety administration, including committee minutes, walkthroughs, and first aid supplies. Act as the trusted point of contact for employees, suppliers, visitors, and business leaders to ensure operational efficiency and a positive workplace experience. Report directly to the Executive Assistant to the Managing Director in a five-day onsite role.
Required Qualifications
- Experience in office coordination, workplace management or facilities coordination within a corporate office environment
- Proven ability to manage multiple competing priorities while maintaining strong organisation, accuracy and attention to detail
- Experience supporting Health & Safety administration, workplace walkthroughs, first aid requirements or related compliance activities
- Experience coordinating procurement, office supplies, suppliers, vendors or workplace service providers
- Strong stakeholder management skills, including the confidence to engage professionally with employees, suppliers, visitors and senior leaders
- Clear communication skills, with the ability to have direct, respectful conversations and respond calmly when priorities change
- Sound judgement, maturity, professionalism and a solutions-focused approach under pressure
- Strong Microsoft Office skills, including Outlook, Teams and Microsoft Office applications
- Onsite in the Ellerslie office, five days per week
- Formal, hands-on training
Desired Qualifications
- Experience with workplace systems, desk booking tools or similar platforms
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