Office Coordinator (Bilingual) (40133021)
$60–$55,000 year
On-siteToronto, Ontario, Canada
Job Summary
Act as the primary point of contact for employees, visitors, internal stakeholders, building management, and external vendors to support efficient day-to-day workplace operations. Coordinate daily office activities, manage office supplies and common areas, and oversee building maintenance, repairs, and security services. Process invoices, purchase orders, and vendor documentation while maintaining accurate records, and assist with office moves, onboarding, and workspace preparation. Respond promptly to employee requests, workplace concerns, and service inquiries, and identify operational issues for resolution. Maintain confidentiality when handling sensitive information and exercise discretion in a restricted-access corporate environment. Serve as the main contact for building- or bank-related emergency calls, including overnight responses as required. Occasionally work during evenings or weekends to support business requirements, anticipated to be no more than four times per year.
Required Qualifications
- A college diploma or university degree in Office Administration, Facilities Management, Business Administration, or a related field
- A minimum of two to three years of experience in workplace services, facilities coordination, office administration, or a similar corporate environment
- Fluency in both English and French, with excellent written and verbal communication skills in both languages
- Excellent customer service, communication, and interpersonal skills
- Strong organizational and multitasking abilities, with the capacity to manage multiple priorities simultaneously
- Strong attention to detail and the ability to follow through on requests and operational issues
- Experience coordinating external vendors and service providers
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams
- The ability to work independently and exercise sound judgment in a restricted-access corporate environment
- Professionalism, discretion, and the ability to handle confidential or sensitive information
- Availability to respond to emergency calls outside regular business hours, including overnight when required
- Flexibility to occasionally work evenings or weekends, approximately four times per year
Desired Qualifications
- Experience with invoice processing, purchase orders, and vendor management is considered an asset
- Knowledge of workplace health and safety practices and emergency-response procedures is considered an asset
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