Office Associate
$39,520–$41,600 year
On-siteLivermore, California, United States
Job Summary
Manage incoming phone calls, direct them to appropriate staff, and maintain daily upkeep of common areas including the front office, restrooms, and kitchenette. Set up coffee pots, handle filing and scanning, organize lien releases, and arrange FedEx shipments. Track printer inventory, order supplies, maintain the Konica printer, and assist with monthly building services and seasonal events. Provide accounts payable and receivable assistance, including shiplog maintenance and tracking check release dates. Requires high accuracy, proficiency in Microsoft Office and Google applications, and ability to work independently in a fast-paced environment. Located in Livermore, CA with standard business hours.
Required Qualifications
- High school diploma or equivalent
- Ability to work both collaboratively and independently
- Proficient in Microsoft Office Suite and Google applications
- Reliable in work and attendance
- Clear written and verbal communication skills
- Positive attitude
- Strong team contributor
- Must be able to lift up to 35 pounds
- Prolonged periods of being on feet, kneeling, and bending
- Frequent use of hands for keyboard operation, filing, and document handling
- Office-based in Livermore, CA
- Standard business hours
- Occasional flexibility for building or seasonal needs
- Fast-paced environment with short timelines
- Shifting priorities
- Works closely with office staff
- Interfaces with vendors
- Building services
- Other departments
Desired Qualifications
- Additional coursework in office or business administration
- 1+ years of experience in an administrative, office support, or receptionist role
- Experience with accounts payable/receivable support
- Experience with general office equipment (printers, copiers, postage/shipping)
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