Office Associate
On-siteMentor, Ohio, United States
Job Summary
Maintain accounts payable and accounts receivable by auditing, paying, and filing vendor invoices, preparing customer invoices, purchase orders, and delivery tickets. Perform monthly, quarterly, and year-end close processes while verifying deposit accuracy and uploading handheld computer data on schedule. Provide exceptional customer service in person and over the phone, support front counter retail operations as needed, and maintain the dealer database. Assist with inventory counts and research variances, ensuring all tasks are completed accurately and on time. Work in an office environment with occasional exposure to warehouse conditions, including moving equipment and chemicals, while adhering to safety protocols.
Required Qualifications
- High school graduate (or equivalent)
- At least one year of administrative support experience in a warehouse or retail environment
- At least one year of bookkeeping or accounting experience, including AP, AR and Collections
- Proficient in Microsoft Office products, including Outlook and Excel
- Multi-line phone experience
- Demonstrated use of professional etiquette
- Excellent verbal communication skills
- Previous experience in a customer-facing role
- Ability to multi-task, quickly transitioning from one function/task to the next
- Good organizational skills and can prioritize tasks
- Works with a high degree of accuracy and attention to detail
- Approaches tasks with a sense of urgency
- Must work effectively in a team environment
- Strong data entry skills
- Specific vision abilities include close vision, depth perception and ability to adjust focus
- Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects
- Occasional lifting up to 25 lbs
- Ability to sustain extended periods of sitting, occasional standing and walking throughout the day
- Prolonged use of personal computer and telephone
- Use of Personal Protective Equipment (PPE) may be required
Desired Qualifications
- Some college
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