Office Assistant
$37,440–$41,600 year
On-siteLombard, Illinois, United States
Job Summary
Greet visitors, manage calls, and coordinate office meetings while ensuring security compliance. Order catering, arrange travel accommodations, and oversee mail distribution and supply inventory. Maintain conference rooms, organize invoices, and update vendor directories. Work closely with building maintenance and vendors to support facilities needs. Manage team gifts and participate in the Wellness Committee. Uphold HIPAA compliance and company values in all interactions. Full-time role in Lombard, IL with a pay range of $18-$20/hour. Benefits include medical, dental, vision, 401(k) matching, ETO, fitness membership, and pet insurance.
Required Qualifications
- High School Diploma or GED
- 1-2 years of experience in an office or fitness center environment with administrative responsibilities
- Strong organizational skills with the ability to manage multiple projects efficiently
- Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint)
- strong writing skills
- Ability to follow directions and complete tasks within deadlines
- Excellent listening, communication, planning, and organizational skills
- A team player with flexibility in working hours to accommodate business needs and a commitment to supporting team efforts
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