Office Assistant
$40,000–$70,000 year
On-siteOttawa, Ontario, Canada
Job Summary
Answer phones, greet guests, and coordinate couriers while maintaining the cleanliness of the kitchen area. Evaluate inventory levels for office and kitchen supplies, verify and reconcile invoices against packing slips, and manage physical and digital filing systems. Coordinate with vendors for deliveries, assist in deal registration with manufacturers, and prepare quotes and Bill of Materials. Track equipment delivery to client sites and schedule installation dates with account managers and technicians. Perform general shipping and receiving duties involving items up to 50 lbs. This role supports the AV industry leader's Ottawa location with comprehensive health benefits, a salary of $40,000 to $70,000, and requires Sage 300 experience.
Required Qualifications
- at least 1 year of experience working in a customer service environment
- Detail oriented and willing to embrace a structured process
- Highly organized and can multitask
- Have excellent time management skills and can make great decisions about which work to prioritize
- Comfortable to professionally communicating face to face, over the phone, and in writing
- Experience working with a computer and willing to learn new technology and software
Desired Qualifications
- Previous experience with Sage 300 Accounting Software is considered a strong asset
- Previous administrative or reception experience an asset
- Basic knowledge of Microsoft Word and Excel
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