OFFICE ASSISTANT
$39,520–$39,520 year
On-siteIrvine, California, United States
Job Summary
Process daily incoming mail, prepare for distribution, and post outgoing mail while managing copier supplies, toner, and paper. Make copies, print envelopes, use the folding/inserting machine, and log postage charges. Prepare and maintain welcome packet materials; record postage charges. Inventory, order, and distribute print/mailing supplies. Maintain a stocked and organized supply area. Prepare office mail for daily pickup. Monitor copier supplies throughout the day; reorder as necessary. Contact/coordinate appropriate vendors for equipment service needs. Provide periodic relief for the Division Receptionist (if the Receptionist is absent, during lunch periods, etc.). Conduct research as directed by the Division Vice President of Community Management. Other duties and special projects as assigned.
Required Qualifications
- High School Diploma (or equivalent)
- Proficiency in administrative support
- Solid knowledge of Microsoft Outlook, Excel, and Word
- Conflict resolution skills
- Ability to meet deadlines and address time-sensitive issues
- Superior multi-tasking skills
- Excellent written and verbal communication
- Ability to provide high-level customer service with astute attention to detail and organization
- Must be a team player
- Ability to manage workflow amid shifting priorities
- Adaptable and dependable with a solid attendance record
- Professional and respectful demeanor with all internal and external customers at all times
- Relocate up to (25) pounds
- Monday thru Friday, 8:00am to 5:00pm
Desired Qualifications
- Experience in reception and customer service
- Intermediate skills in Microsoft Outlook, Excel, and Word
- Willing to learn Company process and procedures, and learn/use proprietary software
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.