Office Assistant
On-siteMarion, Mississippi, United States
Job Summary
Answer and direct incoming phone calls professionally while welcoming visitors and assisting them with check-in. Maintain office supply inventory, file documents, and enter accurate customer data including order information and quotes. Prepare purchase orders, reports, and correspondence using Microsoft Office, coordinate travel arrangements, and organize quarterly division meetings with catering and lodging. Provide administrative support to ensure efficient daily office operations. Associate degree or equivalent preferred with two to four years of experience. Competitive benefits package includes 401(k) match, health insurance, and paid time off.
Required Qualifications
- Associate degree or equivalent combination of education and experience
- Two to four years of administrative, office support, or customer service experience
- Proficiency with Microsoft Word, Excel, and PowerPoint
- Strong organizational and time management skills with excellent attention to detail
- Effective verbal and written communication skills
- Ability to manage multiple priorities while maintaining accuracy
- Professional, dependable, and able to handle confidential information with discretion
- Self-motivated with a positive attitude and strong customer service mindset
Desired Qualifications
- Experience with AS400 or similar ERP systems is a plus
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