Office and Events Coordinator
$45,230–$51,692 year
On-sitePrinceton, New Jersey, United States
Job Summary
Serve as the primary point of contact for all department events, overseeing logistics for workshops, conferences, lectures, and special occasions including venue selection, catering, vendor management, and technology setup. Liaise with University Services units to reserve and deliver items from internal and external vendors, prepare detailed trip itineraries, and manage the department events calendar. Collaborate with faculty and students to develop program schedules and budget proposals, draft written content for the website and newsletters, and oversee design and production of programming materials. Perform the front-desk function by answering inquiries, routing communications, and managing department spaces, while submitting work orders for maintenance and coordinating building access requests. Submit and follow up on maintenance needs for offices, conference rooms, classrooms, and common areas, and assist Venue Services with reporting cleaning, pest control, or repair needs. This two-year term appointment follows an academic schedule of 10 months with a prorated salary range of $45,230 to $51,692. Candidates must submit a cover letter with their application.
Required Qualifications
- High school diploma or equivalent education and experience
- 3+ years of related work experience
- Advanced skills in Microsoft Office for word processing, spreadsheets, slide decks, and forms
- Expertise with Zoom for scheduling and configuring virtual meetings or webinars
- Excellent writing skills
- Attention to detail and responsiveness to deadlines
- Problem-solving skills and a demonstrated ability to work independently
- Flexible schedule during peak periods of activity, sometimes requiring evening hours
- This is a two year term appointment and will work an academic schedule of 10-months
- Based on the academic schedule (21/26 pay periods) this position has a prorated salary range of $45,230 - $51,692
- For full consideration, candidates should submit a cover letter with their application
Desired Qualifications
- Experience with communications platforms such as Constant Contact, Doodle, Jotform
- Proficiency with Canva and Drupal
- Prior experience working in a higher education or nonprofit environment
- Experience with University systems including EMS, Prime, Concur and SharePoint
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