Office Administrator
$85,000–$110,000 year
On-siteBerkeley Heights, New Jersey, United States
Job Summary
Coordinate calendars, meetings, and conference rooms while arranging domestic and international travel, including flights, hotels, and ground transportation. Prepare, edit, and format correspondence, presentations, reports, and meeting materials for Legal, Finance, Human Resources, and Commercial teams. Manage vendor relationships, process invoices, and oversee office supplies, equipment, and inventory to ensure efficient workplace operations. Serve as the first point of contact for employees, visitors, and vendors, coordinating logistics for company-wide meetings, events, and special projects. Support employee onboarding, offboarding, and engagement initiatives while maintaining confidential information and office safety standards.
Required Qualifications
- Five (5) or more years of experience in office administration, administrative support, workplace operations, or a related role
- Experience supporting multiple departments and business leaders in a professional office environment
- Experience coordinating domestic and international travel and preparing expense reports
- Experience planning and coordinating meetings, company events, and workplace activities
- Experience managing vendors, office services, and workplace operations
- Experience preparing professional correspondence, presentations, and business documents
- Ability to lift and move office supplies and packages up to 25 pounds
Desired Qualifications
- Associate's or Bachelor's degree preferred
- Experience in a fast paced pharmaceutical, biotechnology, healthcare, or another highly regulated industry preferred
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