Office Administrator
RemoteUnited States
Job Summary
Manage data and records, organize and schedule meetings and events, and provide administrative support within the organization. Create and maintain confidential records, files, and databases in Salesforce. Prepare Customer POs and invoices, and communicate with sales, other departments, and clients regarding project status, shipments, and invoices. Provide weekly reports and perform other office duties as requested. This role requires fluency in Chinese and English, proficiency with Outlook, Word, Excel, and PowerPoint, and strong time management skills. The position is full-time, 9am to 6pm, M-F, with a competitive benefits package including health, dental, vision, and 401k.
Required Qualifications
- Must have excellent written and verbal communications skill and provide excellent customer service
- Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint
- Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization
- Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce
- Prepare Customer POs and Invoices
- Excellent attention to detail, great organization and calculation skills
- Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas
- Provides weekly reports
- Must be self-motivated and driven
- Must be fluent in Chinese and English
- Must be customer centric
- Must be well organized
- Must be able to multitask
- Must be highly responsible and accurate
- Must be available for 9am - 6pm, M-F work hours
- Must be willing to learn about new technologies and applications
Desired Qualifications
- Office Admin: 5 years (Preferred)
- Bachelor's degree
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