Office Administrator
$65,000–$85,000 year
On-siteHawthorne, California, United States
Job Summary
Own the day-to-day operations of the Hawthorne office, ensuring it remains welcoming, well-stocked, and running smoothly. Serve as the primary point of contact for facilities vendors, manage daily food deliveries, and coordinate shipping, receiving, and mail logistics. Track and manage the office operations budget, process vendor invoices, and negotiate contracts while maintaining a repository of signed agreements. Greet visitors, assist with export control check-ins, and manage conference room reservations. Support leadership with administrative tasks and help plan office moves, team events, and holiday celebrations. Maintain safety protocols and emergency preparedness. Report to the Operations Manager and partner closely with the Head of Facilities and engineering teams.
Required Qualifications
- 2+ years of Office Administrator or Office Management experience
- Experience ideally in a startup or growth-stage company
Desired Qualifications
- High-trust, high-integrity self-starter who takes initiative and gets things done without needing to be asked
- Highly self-aware, with strong judgment and interpersonal skills
- Genuinely enjoys working alongside engineers and technical teams in a fast-paced, hands-on environment
- Exceptionally organized, with the ability to juggle multiple vendors, locations, and priorities without dropping details
- Takes real pride of ownership in the look, feel, and day-to-day function of the workplace
- Hard-working and willing to roll up their sleeves — no task is too big or too small
- Strong ability to prioritize and manage their own workload with minimal oversight
- Friendly, approachable, and service-oriented, with a genuine desire to support the team
- Comfortable operating with discretion around sensitive materials, including signed contracts and export-controlled visitor protocols
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