Office Administrator
$52,000–$52,000 year
On-siteBoston, Massachusetts, United States
Job Summary
Manage daily office operations by answering calls, directing visitors, and greeting guests professionally. Maintain organized records, files, and documentation systems while coordinating office resources, supplies, and inventory. Support basic accounting activities including accounts receivable, invoice processing, and bank deposits. Handle incoming and outgoing mail, maintain calendars and phone lists, and assist with facility maintenance needs. Coordinate meetings, staff events, and travel arrangements as required. Serve as a point of contact for internal inquiries and communicate professionally with employees, vendors, and customers. Perform additional duties as assigned in a primarily office-based environment.
Required Qualifications
- Strong organizational and multitasking abilities
- Excellent attention to detail and commitment to accuracy
- Strong written and verbal communication skills
- Ability to manage confidential information with discretion and professionalism
- Strong time-management and follow-through skills
- Customer-service mindset and collaborative approach
- Experience in administrative support, office management, accounting support, payroll support, or human resources administration
- Proficiency with Microsoft Office applications, including Excel, Outlook, and Word
- Experience working with accounting, payroll, ERP, or HRIS systems
- Primarily office-based work environment
- Frequent use of computers, office equipment, and business software systems
- Ability to sit, stand, and move throughout the office as needed
- Regular interaction with employees, customers, vendors, and management
- May require occasional extended hours based on business needs and payroll deadlines
Desired Qualifications
- Experience in construction, distribution, manufacturing, retail, or branch operations environments preferred
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.