Office Administrator
On-site · Sliema, Tas-Sliema, Malta
Job Summary
Office Administrator based in Sliema, Malta, supporting day-to-day operations, executive coordination, and client relations. The role balances managing the Managing Director's diary and travel, coordinating business operations, coordinating travel logistics, preparing meeting agendas and notes, serving as a primary point of contact for stakeholders, and handling confidential documentation. Additional responsibilities include coordinating office infrastructure, suppliers, and events, with light hands-on support for gaming hardware. The ideal candidate is highly organized, service-oriented, professional, and able to manage multiple priorities, communicating effectively with senior leadership and internal/external stakeholders. Requires 3+ years in senior administration/EA roles, strong English skills (Maltese a bonus), advanced MS Office proficiency (PowerPoint, Word, Excel), and a valid driver's license. Office is fully on-site in Sliema, Malta, with Monday–Friday, 9:00 AM–5:00 PM hours.
Required Qualifications
- Minimum 3 years' experience in an Executive Assistant, Personal Assistant or senior administration role
- Previous experience supporting Director or Managing Director level stakeholders
- Fluency in English, Maltese will be considered a benefit
- Excellent organisational skills with strong attention to detail
- Professional, confident, and courteous communication skills
- Ability to handle highly confidential information with discretion
- Comfortable working across multiple projects and business areas simultaneously
- Advanced Microsoft Office skills, particularly Powerpoint, Word and Excel
- Proactive and self-motivated, with the ability to work independently and follow established processes
- Valid driver's licence is required
- Basic to intermediate IT skills: hardware setup, software installation, network connectivity, and general technical support
- Basic to intermediate knowledge of electrical and electronic systems, including setting up, troubleshooting, and maintaining devices
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