Office Administrator
On-siteHouston, Texas, United States
Job Summary
Maintain executive calendars, schedule appointments, and prepare itineraries for C-level personnel while facilitating travel arrangements and managing conference room technology. Own day-to-day office operations, including front-desk presence, cleaning routines, and inventory management for supplies and kitchen items. Coordinate weekly lunches, plan office events, and administer building access and workspace assignments for hybrid employees and visitors. Manage the monthly office budget, track hospitality and supply spend, and partner with HR and IT on new hire logistics and offboarding processes. Operate five days per week in the Houston office.
Required Qualifications
- High school diploma or equivalent.
- 7+ years of experience in administrative, executive support, or office management roles.
- Demonstrated experience managing office activities.
- Proven ability to handle confidential and sensitive information with absolute discretion.
- High proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Desired Qualifications
- Prior experience as the primary office administrator for a single-site office.
- Experience administering hoteling office space and/or shared workspace.
- Strong adaptability, interpersonal skills, and organizational abilities.
- Proficiency in written and verbal communication, with excellent listening and editing skills.
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