Office Administrator
On-siteFremont, California, United States
Job Summary
Manage day-to-day office administration, including coordinating domestic and international travel arrangements for flights, hotels, and transportation. Process business visas, work permits, and immigration documentation while liaising with embassies, consulates, and travel agencies to ensure timely processing. Maintain accurate records of employee travel, visa status, and immigration documents, and monitor passport validity for renewals. Prepare travel authorization requests, expense reports, and budgets while coordinating meeting room bookings and visitor management. Support HR with onboarding documentation and ensure compliance with company travel policies and immigration regulations.
Required Qualifications
- Bachelor's degree or diploma in Business Administration, Office Management, or a related field
- 3–5 years of experience in office administration, travel coordination, or visa processing
- Strong knowledge of visa application procedures and international travel requirements
- Excellent organizational, communication, and multitasking skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to handle confidential information with professionalism
Desired Qualifications
- Experience coordinating corporate travel for international employees
- Familiarity with immigration regulations and visa documentation
- Strong attention to detail and problem-solving abilities
- Ability to work independently and manage multiple priorities in a fast-paced environment
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.