Office Administrator (Part Time - FTC 6 months) - 30 hours per week
On-siteBerlin, State of Berlin, Germany
Job Summary
Manage day-to-day office operations for the Berlin office, serving as the primary on-site contact for employees, visitors, and service providers. Maintain office supplies, inventory, and equipment while coordinating orders, deliveries, and vendor relationships for food and beverage services. Act as the first point of contact by handling incoming and outgoing mail, managing key inventory, and supporting internal and customer events. Monitor operational expenses and track budgets to ensure efficient workplace management. Fluently communicate in German and English to liaise with local vendors, building management, and authorities.
Required Qualifications
- Completed commercial/business administration training or a comparable qualification
- Ideally 2–3 years of experience in office management, reception, or a similar administrative role
- Experience welcoming and supporting guests in a professional environment, including international visitors
- Experience managing vendors and external service providers
- Knowledge of office supply management, purchasing, and inventory control
- Experience monitoring budgets and tracking operational expenses
- Experience handling incoming and outgoing mail, deliveries, and general office administration
- Fluent German and English, both written and spoken
- Strong customer service mindset with a natural hospitality approach
- Friendly, confident, and professional demeanor
- Highly organized with the ability to work independently and manage priorities
- Hands-on attitude with the ability to coordinate multiple tasks simultaneously
- Reliable, proactive, and takes ownership of responsibilities
- Enjoys working in a collaborative and international environment
Desired Qualifications
- Proficiency in Microsoft Office or Google Workspace; experience with Slack is an advantage
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