Office Administrator - Part Time Fridays
$37,440–$39,520 year
On-siteFramingham, Massachusetts, United States
Job Summary
Act as the first point of contact for onsite visitors, including customers, vendors, and third parties, while guiding them as appropriate. Assist customers at the front counter by reviewing documents for accuracy, scanning and uploading information, and obtaining bidder badges and gate passes. Receive, sort, and distribute incoming mail, then prepare, print, and mail customer statements, invoices, titles, and floorplan packets. Maintain shipping accounts and tracking records while accurately entering data into internal databases for customer information, sales promotions, and invoicing. Reconcile P-card transactions, process customer payments via check, ACH, or wire, and make outbound calls regarding payment status and collections. Assist with SOX compliance audits, maintain filing systems, and manage auction supplies inventory.
Required Qualifications
- Must be 18 years of age
- Must have a valid driver's license that meets the requirements
- Must be able to safely drive a variety of make/model/sizes of vehicles
- Must be able to read, write, speak, and understand English
- Must be able to perform Light to Medium Physical Work
- Must be able to perform constant standing, watching, touching, listening, walking, talking
- Must be able to perform frequent bending, stooping, kneeling, lifting, grasping, pushing, pulling
- Must be able to perform potential running, jumping, yelling or other rapid or forceful movement in emergency situations
- Must have visual acuity requirements including color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions
- Must be able to pass a complete background check
Desired Qualifications
- High School diploma or GED
- Notary certification
- 1 year of office environment experience
- Team player who can collaborate well with multiple departments, customers and vendors
- Strong customer service skills and professional presence
- Analytical thinking and problem solving skills
- Strong organizational skills
- High degree of safety focus
- Proven ability to multitask while maintaining attention to detail
- Ability to work in a fast-paced environment
- Excellent verbal and written communication skills
- Data entry skills
- Proficiency with computer systems and applications
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