OFFICE ADMINISTRATOR – OPERATIONS SUPPORT
$52,000–$58,240 year
On-siteBrooklyn, New York, United States
Job Summary
Track work assigned to staff, follow up consistently until completion, and maintain a daily list of open, completed, and overdue assignments. Monitor attendance, conduct walk-throughs, manage inventory, and purchase supplies with proper authorization. Coordinate information between office staff, field teams, and vendors while organizing physical and electronic files. Collect timesheets, receipts, and reports to ensure accurate company records. Identify problems early and take initiative to resolve them. This role supports daily operations at Hudson Loop in Brooklyn, requiring strong organizational skills and the ability to manage multiple deadlines simultaneously.
Required Qualifications
- Previous experience in office administration, scheduling, operations, or a related position
- Strong organizational, communication, and follow-up skills
- Proficient with computers, email, spreadsheets, shared documents, and scheduling platforms
- Ability to manage multiple assignments and deadlines simultaneously
- Professional and confident when communicating with employees and outside partners
- Detail-oriented, reliable, punctual, and able to work independently
- Comfortable holding staff accountable and following up repeatedly when necessary
- Willing and able to conduct daily office and job-site walk-throughs
- Proactive approach to identifying and solving problems
- Must understand how every Hudson Loop position contributes to the company's overall operation
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