Office Administrator
On-siteSt. Louis, Missouri, United States
St. Louis, Missouri, United StatesOn-siteFull TimeSmall
Full TimeSmall
Job Summary
Answer inbound phone calls, direct calls, and emails from vendors, customers, or internal staff. Review vendor invoices and freight bills, post to operating software, and maintain vendor master files by scanning documents into network folders. Greet guests and customers, manage mail and equipment, and coordinate monthly event registrations, lunch, and room setup. Assist the sales process, prepare Refinery Order Status Reports, process factory order acknowledgements, and manage office supplies and cleaning staff performance. Monitor shop uniform supplier records and enter orders, transactions, and transfer orders.
Required Qualifications
- HS Diploma or Equivalent
- Ability to learn new software applications and apply knowledge quickly
- Very organized individual with the ability to multi-task and deal with interruptions
- Thrives in a smaller company environment, eager to embrace the opportunity to wear multiple hats
- Enjoys a dynamic role that goes beyond traditional boundaries, contributing to various aspects of the business
- Ability to meet required deadlines under occasional stressful conditions
- Highly motivated individual that is eager to learn and take on new challenges
- Self-starter and able to work with minimal supervision - Takes direction well
- Work cooperatively in a team environment with other staff members
- Valid and verifiable driver's license and record
- Ability to pass background checks, drug screening, training, and safety clearances
Desired Qualifications
- additional education
- Experience with ERP systems, Epicor Prophet 21 is a plus
- Advanced knowledge of Microsoft Office applications (Excel, Outlook, etc)
- Strong communication skills, both verbal and written
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