Office Administrator / Executive Assistant / Front Desk Receptionist
On-siteHouston, Texas, United States
Job Summary
Greet clients, visitors, and vendors while managing calendars, appointments, and meeting schedules for executives. Answer and direct incoming phone calls and emails, and handle mail, deliveries, and vendor coordination. Maintain organized filing systems, order office supplies, and support bookkeeping tasks, data entry, and invoice processing as applicable. Prepare reports, correspondence, presentations, and other business documents while coordinating travel arrangements and company events. Keep the office environment clean, organized, and welcoming. Assist with special projects and provide administrative support across departments. This role is ideal for someone who enjoys working with people and thrives in a fast-paced environment.
Required Qualifications
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Ability to prioritize tasks and work independently
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Experience with office equipment and multi-line phone systems
- High attention to detail and problem-solving skills
- Reliable and dependable
- Friendly, customer-focused personality
- Strong multitasking abilities
- Positive attitude and willingness to learn
- Team player with a professional demeanor
- Ability to maintain confidentiality and exercise discretion
Desired Qualifications
- Previous experience in an administrative, executive assistant, receptionist, or office management role preferred
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