Office Administrator

Office Administrator in Kaunas, Lithuania hybrid role providing day-to-day administrative and secretarial support to the local manager and Dematic teams; manage personnel and financial records including payroll and travel logs; record holidays and absences and ensure return-to-work documentation; administer local Health & Safety system and related documentation portal; support visa applications, work permits, job site access, and travel declarations to ensure compliance; arrange business travel (flights, hotels, transfers, car hire) and follow travel policies; book courier services, catering, and meals for meetings; organize team events and meetings; maintain office systems, stationery, and stocked PPE; liaise with suppliers and service providers for facility needs; manage company credit card expenses and ensure timely expense reporting; collect and share local updates for company briefings and internal communications; requires degree in Business Administration, Economics or related field; proven experience as Office Administrator/Team Assistant; strong MS Office skills; familiarity with Lithuanian labour regulations and health & safety; experience organizing business travel; excellent communication and interpersonal skills; ability to work independently, be proactive, and manage multiple priorities; fluent in Lithuanian and English.