Office Administrator & Accounting Coordinator
On-siteLakeville, Minnesota, United States
Job Summary
Manage daily office operations, answer phones, coordinate meetings, and maintain filing systems while processing Accounts Receivable, Accounts Payable, and bank reconciliations. Handle invoicing, collections, cash application, and vendor invoice preparation. Reconcile accounts, assist with month-end closing, prepare financial reports, and support budgeting and cash flow tracking. Communicate with customers and vendors regarding billing and resolve discrepancies. Maintain accurate records and ensure compliance with accounting procedures. Based in Lakeville, MN, this role supports a custom anti-fatigue mat manufacturer working with major brands like Toyota and Cargill.
Required Qualifications
- 2+ years of office administration experience
- 2+ years of accounting or bookkeeping experience
- Strong understanding of Accounts Receivable and Accounts Payable
- Proficiency with Microsoft Office, particularly Excel
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Ability to prioritize multiple responsibilities independently
Desired Qualifications
- Experience with ERP/accounting software (Acumatica experience is a plus)
- Manufacturing or distribution industry experience
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