Office & Administrative Coordinator
$52,000–$52,000 year
On-site · Thousand Oaks, California, United States
Job Summary
Office & Administrative Coordinator to support CEO with calendar management, travel arrangements, document preparation, and office operations. Responsibilities include coordinating CEO scheduling, handling travel logistics, preparing and proofreading correspondence and presentations, tracking action items and deadlines, assisting with expense reporting, supporting office operations (front desk backup, mail, supplies, conference rooms, and workspace upkeep), coordinating onboarding for new hires, organizing meetings and events, and contributing to a professional, welcoming office culture. Ideal candidate is organized, proactive, detail-oriented, discreet with confidential information, and proficient with Google Workspace and Microsoft Office; familiarity with Zoom, Slack, or Teams is a plus. Onsite role based in Thousand Oaks, CA with potential occasional hybrid flexibility; 8:00am–5:00pm schedule; base pay $25/hour plus discretionary bonus.
Required Qualifications
- 1–3 years of administrative, office support, customer service, hospitality, or related experience preferred
- Recent graduates with strong internship or campus leadership experience encouraged to apply
- Strong organizational and time-management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Professional, friendly, and customer-service-oriented demeanor
- High level of discretion and ability to handle confidential information
- Comfortable learning new systems and technology
- Proficiency with Google Workspace and/or Microsoft Office; familiarity with Zoom, Slack, or Teams is a plus
- Experience supporting senior leaders or executives is helpful but not required
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