Office Administrative Assistant
On-siteTokyo, Tokyo, Japan
Tokyo, Tokyo, JapanOn-sitePart TimeMedium
Part TimeMedium
Job Summary
Manage the Tokyo office facility by sending and receiving mail, purchasing supplies, and overseeing cleanliness, furniture, and IT equipment maintenance. Coordinate with vendors for building upkeep, manage accounts payable and receivable including invoice posting and vendor payments, and support the People team with event preparation. Administer building safety requirements, fire training, and evacuation procedures while coordinating with global IT to procure and setup workstations for new and departing employees. Work 20 hours per week from Monday to Friday, 10:00 to 15:00.
Required Qualifications
- Able to work 20 hours per week (Working hours 10:00 - 15:00 with 1 hour break, Monday to Friday)
- Possesses basic knowledge of office administration, facilities management, and invoice management
- Proactivity, flexibility, reliability and excellent communication skills
- Strong organizational skills and meticulous attention to detail, with proficiency in standard office software (G Suite/Microsoft Office)
- Business level fluency in English and Japanese, both written and verbal, to effectively support the local team and communicate with global departments
- Experience in managing external vendors, purchasing and coordinating logistics (e.g., shipping/receiving)
- Demonstrated ability to handle basic issues and problems and refer more complex issues to higher-level staff
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