Office Admin and Project Coordinator
On-siteSan Diego, California, United States
Job Summary
Organize office files, order supplies, and manage calendars while answering phones and handling mail. Track timesheets, project costs, and vendor communications to support active construction projects, including coordinating submittals and invoices. Assist with accounts receivable follow-ups, prepare project update summaries, and manage event logistics for marketing initiatives. Maintain spreadsheets for sponsorships and industry events, collaborate on social media campaigns, and document actions from internal meetings. This on-site role in San Diego requires proficiency in Outlook and Excel, strong typing speed, and detail-oriented organization.
Required Qualifications
- Proficient in Microsoft Outlook and Excel (average to advanced level)
- Typing speed: minimum 40 WPM, including 10-key proficiency
- Excellent phone etiquette and professional grammar for emails and follow-ups
- Highly organized and detail-oriented
- Strong team player with a proactive attitude
- Must be a non-smoker
- The ability to pass an on-site accounting test
- local in San Diego
- This is an on-site position
Desired Qualifications
- Experience in construction project coordination or assistance is a plus.
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