Occupancy Planner / Senior Occupancy Planner
On-siteWarsaw, Mazovia, Poland
Job Summary
Develop comprehensive occupancy plans and move sequencing strategies for Fortune 500 clients, ensuring alignment with corporate guidelines and maximizing space utilization across complex portfolios. Foster critical relationships with Corporate Real Estate teams, Business Unit leadership, Corporate Finance, and Project Management to align planning strategies and resolve forecast discrepancies. Prepare project status reports on actual versus projected seat demand, assemble top-down and bottom-up projections for annual planning horizons, and track occupancy metrics at building and group levels. Recommend, educate, and enforce space policies and standards while serving as a subject matter expert on workplace programs. Partner with move coordination, facility management, and occupancy planning teams to develop migration plans, conduct facility audits, and ensure cross-campus portfolio strategy alignment. Facilitate resolution of planning issues identified in customer meetings, reconcile projection discrepancies, and develop proactive solutions using occupancy metrics and industry trends. Assist in developing site-specific planning strategies with senior leadership, review planning approaches that drive construction projects, and support implementation initiatives.
Required Qualifications
- Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field
- Strong experience in corporate environment
- Demonstrated experience in space/occupancy planning at strategic level
- Deep knowledge of corporate real estate principles and occupancy optimization strategies
- Advanced Microsoft Excel skills (pivot tables, VLOOKUP, complex calculations)
- AutoCAD capabilities for space planning, test-fits, and square footage calculations
- Excellent written and verbal communication skills
- Proven ability to interact effectively with executive-level internal and external clients across organizational levels
- Strong independent work capabilities
- Ability to multi-task, manage competing priorities, and adapt to dynamic team requirements while meeting critical deadlines
- Familiarity with occupancy metrics, sharing ratios, and industry occupancy trends
- Ability to translate complex data into actionable business insights
- Proficiency in Microsoft Office Suite
- Ability to consolidate data and floor plans into compelling PowerPoint presentations for diverse stakeholder audiences
- Min 5 Years' experience in similar roles
- Client or JLL attendance will be required
Desired Qualifications
- Hands-on experience with Computer-Aided Facility Management systems for space planning and occupancy data management
- Experience with interior office renovations
- Understanding of space design implementation processes within corporate environments
- Track record of serving as subject matter expert and team leader within occupancy planning or corporate real estate consulting environments
- Demonstrated ability to ask strategic questions, understand underlying client needs, and develop proactive, innovative solutions for complex stakeholder requirements
- Experience supporting organizational transformation initiatives and workplace change programs within large corporate settings
- Familiarity with emerging workplace technologies, data visualization tools, and business intelligence platforms for enhanced occupancy analytics
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