Norm and Regulation Administrative Assistant
On-siteHo Chi Minh City, Ho Chi Minh City (HCMC), Vietnam
Job Summary
Follow up on certificate applications for new items and renewals, ensuring all data links are updated and discrepancies are corrected before submission. Liaise with authorities for approvals, manage document tracking for shipments and samples, and coordinate with logistics and warehouse services. Maintain physical and digital files of submission dossiers, correspondence, and verification records while tracking expiry dates for renewal planning. Process monthly payments related to product certificates and assist with plant audits. Provide up-to-date regulatory information and handle translations of official documents. Perform other ad-hoc duties as business needs arise.
Required Qualifications
- Bachelor's degree in Business Administration, Economics, Foreign Trade, or a related field
- 1–2 years of experience in an administrative, regulatory, compliance, or other relevant support role
- Strong ability to prioritize tasks, manage multiple assignments simultaneously, and work effectively under the guidance of senior team members
- High level of attention to detail with a commitment to delivering accurate, high-quality work
- Ability to manage workload efficiently and consistently meet deadlines
- Proficient in Microsoft Office applications, particularly Excel and Word
- Strong problem-solving skills with the ability to identify issues proactively and contribute to practical solutions
- Professional communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external stakeholders
- Good command of both written and spoken English
- Highly organized, detail-oriented, reliable, and conscientious
- Based in Ho Chi Minh
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