National Post: Operations Assistant, Dar es Salaam, GS5
On-siteDar es Salaam, Dar es Salaam Region, Tanzania
Job Summary
Screen and distribute incoming correspondence, maintain document control systems, and oversee cleaning, repairs, and office equipment maintenance. Manage travel logistics, including ticket bookings, visa facilitation, claim processing, and VIP protocol for incoming missions. Administer ICT networks, troubleshoot access issues, manage databases, and control administrative rights to ensure security. Monitor travel budgets, prepare financial reports, and support audit exercises while acting as the focal point for asset management and greenhouse gas initiatives. Draft contracts, process purchase orders, and coordinate interagency working groups to implement business operating strategies.
Required Qualifications
- Completed Secondary Level Education
- Five (5) years of experience in administration, finance programme support, ICT or general office management support
- Knowledge of accounting, budget management, finance, ICT, data bases, analysis and/or reporting
- Good writing, communication and interpersonal skills
- Ability to organize and meet deadlines
- An excellent knowledge of word processing, typing, filing, and operation of common office equipment
- Good client service skills
- An ability to handle confidential matters, set priorities, and work well under pressure with attention to detail
- Previous experience with a multilateral or international organization
- Previous experience in ICT user support, ERP Systems, and software
- Proficiency in Excel, Power Point and MS Word
- Excellent oral and written communication in English
Desired Qualifications
- First level university degree in Business Administration, Information Technology, Computer Science or related areas
- Knowledge of Swahili and/ other official UN language
- Previous experience in ICT user support, ERP Systems, and software (Quantum, PowerBI)
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