Marketing & Proposal Specialist
On-site · Houston, Texas, United States
Job Summary
Lead and manage multiple concurrent proposals, qualifications packages, and pursuit activities. Develop proposal schedules, compliance matrices, submission strategies, and content plans. Facilitate kickoff meetings, review sessions, and pursuit debriefs. Write, edit, and develop proposal content, executive summaries, win themes, differentiators, project profiles, resumes, case studies, and capability statements. Coordinate with internal teams to gather technical information and develop clear, client-focused messaging. Ensure proposal compliance, accuracy, brand consistency, quality, and timely submission. Develop and execute marketing campaigns supporting growth, recruitment, branding, and business development objectives. Create and manage content across digital, print, presentation, and proposal platforms. Maintain marketing assets, templates, photography, content libraries, and corporate collateral. Support client engagement, industry events, conferences, sponsorships, and networking activities. Monitor procurement platforms and identify strategic business opportunities. Support capture planning, pursuit strategy, client references, PPQs, and project experience verification. Administer and maintain CRM and opportunity tracking systems. Generate pipeline reports, win/loss analyses, marketing performance reports, and executive dashboards. Analyze pursuit outcomes, market trends, and marketing performance metrics to provide recommendations. Establish and maintain proposal and marketing standards, processes, templates, and best practices.
Required Qualifications
- Bachelor’s degree in Marketing, Communications, Business Administration, Journalism, English, Public Relations, Graphic Design, Construction Management, or related field (or equivalent education/experience)
- Minimum of three years of progressively responsible experience in proposal management, marketing, business development, communications, or related professional role
- Experience managing proposal development activities including RFPs, RFQs, ITBs, and other client procurement opportunities
- Strong writing, editing, proofreading, verbal communication, and content development skills
- Experience developing proposals, presentations, qualifications packages, marketing collateral, resumes, project profiles, and client-facing materials
- Ability to manage multiple projects, deadlines, priorities, and cross-functional contributors
- Strong attention to detail, document control, quality assurance, and organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Experience with CRM systems, opportunity tracking databases, and business development reporting tools
- Ability to work effectively in a fast-paced, deadline-driven environment
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