Marketing Associate
$58,000–$62,000 year
HybridBoston, Massachusetts, United States
Job Summary
Manage administrative and operational support for the Marketing & Communications and Public Affairs departments, including complex calendar management, meeting coordination, and expense processing. Coordinate internal and external events, oversee project workflows and budgets, and maintain departmental plans to ensure strategic priorities remain visible. Execute communications distributions, handle publication logistics, and support digital marketing efforts while administering project management tools. Provide event support as needed, including early mornings or evenings, and serve as the operational point of contact for departmental leadership. This role requires strong organizational judgment and attention to detail within a collaborative environment.
Required Qualifications
- Bachelor's degree or equivalent experience
- At least 2 years related work experience
- Excellent demonstrated administrative, organizational and calendar management skills
- Strong organizational skills and impeccable attention to detail and accuracy
- Customer service orientation
- Excellent written and verbal communication skills
- Participatory work style; team player; ability to give and receive constructive feedback
- Ability and willingness to handle confidential matters in a discreet manner
- Excellent proofreading and editing skills
- A self-starter with a professional and mature interpersonal style, ability to interact well with a diverse range of people
- Ability to adjust work activity to various management styles
- Strong knowledge of and experience with setting up and hosting Zoom meetings
- Demonstrated expertise with Microsoft Office products - especially Word, Excel, Outlook and Power Point
- Demonstrated expertise in data management and reporting skills
- A can-do and will-do attitude, i.e. no task is too high level nor too basic
- Ability to prioritize tasks and meet organizational deadlines
- Commitment to contributing to an overall organizational culture of learning and wellbeing
- Preference for awareness, understanding, and connection to the Boston community
- Ability to work at workstation for long periods of time
- Ability to work on site and/or remotely, as required
- Ability to use a keyboard for extended periods of time
- Able and available to work some early mornings or evenings, depending on business needs
Desired Qualifications
- Familiarity with and/or interest in the non-profit sector, development, and/or non-profit management
- Experience coordinating projects, maintaining project plans, or working with project management platforms (such as Monday.com, Asana, Smartsheet, or similar tools) preferred
- database experience in Salesforce strongly preferred
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