Manager-Project Information & Documentation
$86,000–$170,000 year
HybridSeattle, Washington, United States
Job Summary
Oversee the development, administration, and integration of document control and data governance functions for a multi-disciplinary team. Lead the creation of metadata standards, naming conventions, and lifecycle management procedures within controlled digital repositories while exercising domain control over departmental data to ensure accuracy and compliance. Direct the scaling of document control models, manage essential records, and implement workflow automation to improve system performance and governance maturity. Serve as a senior technical expert coordinating training and system implementation across departments, ensuring all records management practices comply with state and federal laws. Oversee quality control reviews, internal audits, and the secure transfer of records to external partners while developing key performance indicators to track compliance and efficiency.
Required Qualifications
- Bachelor's Degree in Business Administration, Public Administration, or related field
- Eight years of experience in document management, records retention, or public agency compliance work
- Four years of experience in leadership, budgetary, planning, and workforce management
- Principles, methods, and techniques of employee supervision, training, and performance evaluation
- Industry principles and practices in records management, document control, and related information management domains and systems
- Advanced knowledge of records and information management (RIM) principles, lifecycle governance, and configuration control practices
- Strong understanding of document control standards and industry best practices
- Expertise in enterprise systems such as SharePoint (modern) and Kahua (PMIS), including metadata design, permissions management, and workflow automation
- Knowledge of federal, state, and local records and disclosure laws, including Washington State Public Records Act (PRA)
- Experience implementing process improvement and digital transformation initiatives to enhance document quality, traceability, and accessibility
- Strong analytical and problem-solving abilities; skilled in assessing data, identifying trends, and recommending improvements
- Excellent communication and interpersonal skills; able to facilitate training, convey technical information, and collaborate across divisions
- Strong organizational and project management skills with the ability to balance multiple priorities in a fast-paced environment
- Maintaining confidentiality, securing information and communicating with tact and diplomacy
- Public speaking and developing and delivering presentations. Presenting ideas and concepts orally and in writing
- Developing and implementing effective quality control techniques
- Working effectively under pressure, meeting deadlines, and adjusting to changing priorities
- Utilizing personal computer software programs affecting assigned work
- May be subject to bending, and carrying and lifting objects up to 50 pounds
Desired Qualifications
- Knowledge and skills with Project Management Information Systems
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