Manager, Medical Operations
HybridTokyo, Tokyo, Japan
Job Summary
Drive compliant execution of Japan Medical Affairs priorities across therapeutic areas while maintaining audit readiness through document management and recordkeeping. Localize SOPs, work instructions, and process guides for Japan, and lead vendor onboarding and lifecycle management with key stakeholders. Manage contracting, procurement, budgets, purchase orders, invoices, and payments, and coordinate meetings, advisory boards, congresses, and training event operations. Support Medical Affairs activities in local systems and GxP processes to improve quality, efficiency, and transparency. Fluency in Japanese and business-level English required, along with 7-9+ years of pharmaceutical industry experience.
Required Qualifications
- Bachelor's degree in life sciences, business, operations, or a related field, or equivalent experience
- Approximately 7-9+ years of pharmaceutical or biotechnology industry experience
- Experience supporting Medical Affairs operations, project coordination, vendor management, compliance, or operational support
- Knowledge of compliance, transparency reporting, document management, procurement, contracting, and regulatory operations
- Proficiency with Microsoft Office, Veeva, Vault Medical, PromoMats, procurement, contracting, and financial systems
- Fluency in Japanese and business-level English
- Ability to manage multiple priorities, vendors, systems, and stakeholders independently
- Ability to travel for meetings, congresses, events, and business activities
Desired Qualifications
- Experience with Medical Affairs events, congress logistics, and process governance
- Knowledge of iCertis, SAP, or similar procurement, contracting, or financial platforms
- Experience partnering with finance, procurement, legal, compliance, IT, and global teams
- Strong communication, organization, attention to detail, teamwork, and continuous improvement mindset
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