Management Board – Secretariat member (Assistant)
On-siteAmsterdam, North Holland, The Netherlands
Job Summary
Manage the Management Board Secretariat by conducting complex diary management for board, partner, and shareholder meetings, while categorizing and responding to the Secretariat inbox. Prepare presentations and overviews, draft documents independently, and take meticulous meeting notes while monitoring governance calendars and deadlines. Coordinate follow-ups, communicate with internal and external stakeholders, and perform administrative and compliance tasks. Work independently with little instruction, requiring flexibility for longer hours during shareholder meetings, and introduce new tools to improve workflows. Report to the Corporate Secretary and collaborate closely with other Secretariat members in the Amsterdam office.
Required Qualifications
- Holds a vocational degree (at least MBO) and operates at a higher professional education level (HBO)
- Has relevant experience in a board secretariat role
- Is service oriented
- Possesses excellent MS Office skills (Copilot, Outlook, Excel, Word, and PowerPoint)
- Has excellent command of Dutch and good command of English, both written and verbal
- Is meticulous: works detail oriented, accurate, well-organized, and efficiently
- Can work independently, requires little instruction, and is very flexible (occasionally, you may need to work longer hours, especially when general meetings of shareholders take place)
- Demonstrates a proactive and problem-solving approach
- Can handle pressure and quickly switch between different tasks
- Is eager to continuously improve and innovate, by introducing new tools, technology and ways of working
- Acts with discretion and integrity and can handle organizational sensitivities
- Has basic knowledge of corporate law
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