Management Assistant to VP, Corporate Communications & Public Affairs [part-time]
On-site · Zürich, Zurich, Switzerland
Job Summary
Zurich-based part-time Management Assistant to the VP of Corporate Communications & Public Affairs. Responsibilities include proactive management of the VP’s agenda across global time zones, coordinating and scheduling meetings, preparing agendas, and ensuring follow-up; arranging complex international travel (flights, hotels, transportation, visas); prioritizing conflicting needs and ensuring follow-through; supporting creation and maintenance of PowerPoint, Word, and Excel documents; vendor management and invoice approvals; expense reporting and team vacation approvals; onboarding new team members; building professional relationships with internal and external stakeholders; assisting with event organization and presentations; supporting the annual general meeting of shareholders; requiring strong English skills with German knowledge a plus; proficiency in Microsoft Office, SAP, Concur, SAP SuccessFactors, ServiceNow; highly organized, able to multi-task, and work under pressure; strong communication and stakeholder-management abilities.
Required Qualifications
- 5+ years of experience as a Management or Executive Assistant in a similar role in an international environment
- Familiarity with Corporate Communications topics; experience in those departments is a plus
- Appropriate vocational or University training (in business/economics, as a management/executive assistant, or related field)
- Proficient in English; German language knowledge a plus
- Strong computer literacy with experience of full Microsoft Suite, SuccessFactors, SAP, Concur, and ServiceNow preferred
- Ability to organize, multi-task, and work under pressure
- Excellent communication and stakeholder management skills
- Proactive, solution-oriented mindset
- Ability to prioritize and switch between tasks to meet deadlines
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