Maintenance Administrative Assistant
$47,000–$52,000 year
On-siteAppleton, Wisconsin, United States
EXPIREDAppleton, Wisconsin, United StatesOn-siteFull Time$47,000–$52,000 yearAssociates DegreeLarge
Full TimeAssociates DegreeLarge
Job Summary
Conduct daily administrative support by preparing letters, memos, and reports while maintaining confidential employee records and technical correspondence. Manage payroll processes by reviewing timesheets, inputting absence data, and resolving discrepancies in UKG and Kronos systems. Coordinate staff travel, training schedules, and seniority lists, and create the annual Master Bid Schedule. Provide telephone reception services and assist with recruiting interviews and drug testing compliance. Ensure all tasks adhere to company policies and maintain accurate attendance and supply order documentation.
Required Qualifications
- Associate degree in a business or office technology discipline, or equivalent practical career experience
- One to two years office administration or secretarial experience
- Strong attention to detail and ability to maintain accurate payroll, scheduling, and employee records
- Ability to handle confidential employee information with discretion and professionalism
- Strong organizational skills with the ability to manage recurring deadlines and multiple administrative priorities
- Proficiency in Microsoft Office products
- Ability to handle confidential information
- Ability to communicate fluently in English
- High level of judgment to ensure compliance with appropriate regulations, policies, and procedures
- Judgment and initiative are necessary in setting priorities in providing administrative support for the department
- Must determine if unusual problems with routine procedures require involvement of others
Desired Qualifications
- Strong oral and written communication skills
- Problem solving
- Analytical Ability
- Interpersonal skills
- Proficiency with timekeeping, scheduling, expense, and document management systems such as Kronos, and UKG
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