Logistic Coordinator I Milan Headquarters
$27,000–$35,000 year
On-siteMilano, Umbria, Italian Republic
Job Summary
Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and documentation for employees, freelancers, and project teams. Liaise with external vendors to manage requests, monitor budgets, and ensure compliance with company policies. Maintain accurate travel records, itineraries, and databases while handling last-minute changes and emergency situations. Support preparation of purchase requests, expense tracking, and accommodation allocations. Collaborate with HR and Project Teams to facilitate staff mobility and onboarding. Prepare reports on logistics activities. Work in a multicultural environment supporting large-scale ceremonies, immersive shows, and brand experiences within the MEA region.
Required Qualifications
- 2–5 years of experience in travel coordination, logistics, hospitality, operations, or administrative support
- Experience managing international travel arrangements and supplier relationships
- Strong organizational and multitasking skills
- Excellent attention to detail and problem-solving abilities
- Ability to work under pressure and manage changing priorities
- Proficiency in Microsoft Office, particularly Excel
- Fluent English and Italian, both written and spoken
Desired Qualifications
- Experience with travel booking platforms and logistics management tools
- Previous experience in events, entertainment, hospitality, tourism, or large-scale projects
- Additional languages
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