Litigation Legal Assistant
On-siteCarlsbad, California, United States
Job Summary
Maintain attorneys' calendars, schedule court appearances, client meetings, and depositions while ensuring no conflicts and tracking pending deadlines. Serve as the intermediary between attorneys, firm personnel, and courts by relaying communications and generating all correspondence. Prepare and send notices of filings, motions, and hearings; create and maintain client files, records, and logs. Finalize and file/serve all court pleadings and discovery, coordinate with paralegals for expert retention, and deliver weekly status updates to clients. Requires 4+ years of litigation legal assistant experience, knowledge of local, state, and federal courts, and proficiency in MS Office and case management software. Full-time role in Carlsbad with competitive compensation and comprehensive benefits.
Required Qualifications
- 4+ years as a Legal Assistant within a law firm supporting attorneys practicing defense litigation
- Knowledge of concepts, terminology, principles, and procedures of the law
- Knowledge of functions and jurisdictions of local, state, and federal courts and related agencies
- Highly proficient using MS Office Suites: Word, Excel, Outlook, Billing Software, and On-Line Document Management Software
- Expertise in using Outlook Calendars for scheduling and maintaining attorneys' busy court schedules
- Experience in creating and maintaining documents, formatting, inputting, editing, retrieving, and copying; coordinating case preparation
- Experience in tracking billing hours through billing software
- Must be highly organized, able to multitask and juggle competing priorities in a fast-paced environment
- Strong time management skills and strong attention to detail
- Excellent communication and organizational skills
Desired Qualifications
- Experience with Milana and FileVine a plus
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