Legal Secretary
On-siteTokyo, Tokyo, Japan
Job Summary
Manage assigned lawyers' day-to-day activities by acting as a gatekeeper to prioritize conflicting needs, shepherding work forward with limited direction, and maintaining intimate knowledge of practice habits and preferences. Provide superior client service through proactive communication, handling confidential matters expeditiously, and fostering open relationships with internal and external stakeholders. Handle billing management by reconciling expenses, managing timekeepers' diaries, and ensuring timely bill delivery while coordinating with billing coordinators. Coordinate internal and external meetings, arrange travel logistics, and coach lawyers to delegate non-billable tasks. Maintain strict confidentiality, demonstrate professional demeanor, and contribute to team huddles and knowledge-sharing activities. Fluent in Japanese and English with expert MS Office proficiency required.
Required Qualifications
- College degree or equivalent
- Expert proficiency with the MS Office (Word, Excel, PowerPoint, and Outlook) applications
- Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
- Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff, and clients
- Expert communication skills
- Fluent in both Japanese and English
- Proactive approach to problem-solving and strong decision-making capability
- Consistent and predictable on-site presence
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